ACM will take care of the following:
- MEETINGS:
with your chairperson: We meet with the conference chairperson on a
regular basis.
- LOCATION:
We assist the committee and/or chairperson with site selection and secure
the best contract rates for the conference.
- PROGRESS
REPORTS: We provide written and oral reports on a regular basis.
- ACCOUNTING:
We develop a working relationship with the conference accountant, who
will sign checks and provide financial reporting.
- BOOKKEEPING:
We open a checking account for the conference and deposit registration
funds and other payments.
- BIDS:
We request and arrange for all bids and contracts needed for the successful
completion of the conference.
- BUDGET:
We assist with budget preparation.
- MAILINGS:
We complete conference mailings.
- SPECIAL NEEDS:
We arrange for and manage the special needs of all handicapped
participants who request special assistance.
- MONTANA ADVENTURE ACTIVITIES: We arrange for pre- and post-conference fun.
- TELEPHONE:
We provide central telephone service by having a new 800 number installed
for the exclusive use of your conference callers.
- MATERIALS:
We supervise the graphic artist for the typing and completion of conference
registration forms and agenda.
- MAILINGS:
We complete or arrange for pre-conference registration mailings and
letters of invitation from the Governor’s Office.
- BOOKSTORE:
We contact and secure a local bookstore for its participation as an
exhibitor.
- SPEAKERS:
We coordinate travel and lodging arrangements for speakers. We prepare
and send speaker confirmation letters with time, date, location, and
other information regarding their presentation.
- EXHIBITORS:
We coordinate and manage conference exhibitors.
- REGISTRATION DESK:
We staff the registration desk for the duration of the meeting.
- MEALS & MEETING ROOMS:
We coordinate meal functions, meeting room, and AV equipment assignments.
- PACKETS:
We collect and assemble registration packet information.
- SPEAKER PAYMENT & THANK YOU:
We prepare “thank you” letters and envelopes for all speakers together with authorized payment checks.
- PAPER & PENS: We provide note pads and pens for participants.
- ACCOMMODATIONS:
We coordinate all housing arrangements for conference attendees and
send confirmation letters.
- REGISTRATION:
We serve as contact for registration process by receiving and processing
registration forms and completing the registration process, sending
confirmation letters and invoices to all registered attendees.
- NAME TAGS:
We provide typed name tags for all participants.
- OTHER ITEMS:
We complete other necessary activities as requested and agreed
upon with the planning committee.
- EXIT REPORT:
We develop a final post-event report.
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